Order 2 Invoice

Lack of stock visibility and too much of back and forth communications to back-office may delay order placement or even could result in loss of opportunities. With BizGaze Order Creation Item Availability is almost transparent to Sales Executive even on-the-go via the mobile app.
No-access to the latest offer communication for the Field Sales Staff would disable them from explaining the offer benefits to prospects. Item-based and customer-centric offers pitching made easy with BizGaze’s latest offer visibility.

Never miss an opportunity to place an order due lack of Internet. Seamless order capturing Anytime and anywhere independent of connectivity. The offline availability of the Sales order app gives you full order drafting capabilities regardless of whether you are connected to the internet or not. You can access and search your digital catalog and write and confirm the entire order... all actions in offline mode.

As soon as your device gets connected to the Internet, your order will get synchronized with the live BizGaze platform or online systems and the confirmation of the order will be sent out to your customer. Having a fully functional access to your order writing and order spooling app not only enables you to draft, stage orders, and to do business from anywhere with seamless user experience. Thus productive utilization of the offline time.

Define stages as per organisation processes and configure role based permissions to view the stages. Manual or automatic stage transition can happen with Event triggered approach of BizGaze.

Future order can be created and alerts issued to submit the order for processing prior to the date required. Priority can be assigned to an order based on the situation, a priority order has a natural precedence over other orders. When advance order is created based on confirmation from the customer the price applicable for advanced orders is fetched from the price catalog

Initial credit limits automatically assigned from configured credit rules and auto-revise credit limits based on credit performance over a period of transacting measured w.r.t configurable credit rules. View dues and overdues of outstanding pending from the market within and beyond due dates and drill down to details of each transaction in a click. Know available credit balance as an aggregate of credit notes from various sources like offers, returns and price difference scenarios.

Map the existing sales order with a special purchase order to fulfil the deficit if any, in the previous delivery. The inventory levels of the items that require frequent backorders have to be raised to avoid Backorders. If items in the order are already in a previous order which is under process an alert is sent to avoid duplication or to revise the existing order

When placing an order get informed if offers exist for each item or view all the items under offer applicable to the customer, all at a glance.

During ordering system fetches special price from the price catalogue and applies the that price to the contact or the group of contacts if they are tagged with ‘special-price’ which is configurable in the Price code rules engine.

Increase various item quantities in one go inside the cart, from the preloaded list of a single window. This allows to place orders of various times in multiple numbers from the list in a single click.

When order is placed notifications are triggered and tasks auto generated to the stakeholders concerned. Exceptions trigger the approval workflows like exceeding employee leverage percentage, credit limits, Overdue invoices, or bounced cheques

View item availability as you place the order and all the details pertaining to one order at a glance including delivered, invoiced, returned and back-ordered quantities. Item-wise discounts applied on the order can be viewed on the edit mode dashboard.

During concurrent ordering or for all in-process orders item availability is checked and the stage and status against each order is displayed like “can-be-Fulfilled” or “can-be-partially-Fulfilled “cannot-be-fulfilled” with existing inventories

Access to RealTime knowledge of one’s own incentive scores and shortfalls was a challenge for the distributors earlier, but now with BizGaze’s Offer Management dealers can view their scores and the shortfalls get suggested to maximize from the deal at that point of time by placing orders. Centralized monitoring of Campaign Performance was not possible in a heterogeneous distribution network. But with BizGaze Enterprise can view from a single dashboard the health of all the ongoing campaigns.

Aliases can be created to match nomenclature of third party systems both for items and entities. These aliases can be invoked as per customer requirement.

Shipment expenses split can be Analyzed per Delivery Challan and details including shipment and shipper information can be viewed

An item can be exchanged while placing an order itself. Thus exchange process creates GRN automatically for the inbound items and DC for the invoiced items.

Item wise taxation applied during Order creation displaying the breakup of taxes. Accounts Ledgers are auto-populated based on the configured settings

As DC is created keeping in view of the stocks availability, invoice is generated automatically in retrospect based on the quantities shipped in the DC and rest of the details are propagated from the order details. To add handling expenses, labor costs and freight charges invoicing can be done manually.

BizGaze complies with government regulation of generating e Way bills based on the value of the invoice when exceeds the stipulated value.

Sales returns mapped to the invoices and post quality process inventory levels increase automatically reflecting the added stock. System automatically generates both DC for return stock and credit note for the customer which is reflected immediately in the Ledger statement.

One Invoice content many formats. Create custom Invoices in many design formats as per your business needs, from a wide range in the Invoice templates library.

View and print transaction details on the move at customer locations in the Ledger report including draft entries like invoices raised or payments in pipeline or without depending on back-office for information. Draft entries automatically promoted to ledger statement view once payment receipts or invoice confirmed by the roles concerned. Drill-down for details on each entry in the ledger report as per the access privileges.